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Office of Communication & Marketing - Media Relations, Web Management, Welcome Ceter

> Events Policies & Procedures

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Tools for Communication

ALL work order forms and tools for communication are now located on my.newpaltz.edu

For all mail-related inquiries, please call (845) 257-3122

Office of Communication & Marketing

Phone: (845) 257-3245
Fax: (845) 257-3345
Haggerty Administration Building 411
1 Hawk Drive
New Paltz, NY 12561-2443

Staff Directory

(Marketing, Media Relations, Digital Media)

Design, Print & Mail Services

Haggerty, 511
(845) 257-3971
(845) 257–3997 Fax

Print and Mail Services

Haggerty, 8
(845) 257-2646
(845) 257–3997 Fax

 

Other Campus PR Contacts:

Brian Savard
Sports Information Director, Athletics
E-mail: savardb@newpaltz.edu
Phone: (845) 257-3927

Smulcheski, Fran
Art Services Assist
Office: CT118B
Phone: (845) 257-3858
E-mail: smulchef@newpaltz.edu

We manage:

To read our comprehensive guidelines, visit the New Paltz Style Guide.

All of us in Communication & Marketing look forward to working with you. Please feel free to stop by our office located in Haggerty Administration Building, Room 411 or call us at (845) 257-3245 if you have any questions.


Purpose
The State University of New York at New Paltz maintains an official events calendar. Its primary purpose is to centralize all information related to events sponsored by the college, its departments, programs, and affiliated groups.

Procedure
Public forms are available for both students and faculty and staff to publicize event information on the website. The forms are regularly reviewed and approved by the Office of Communication and Marketing.
All submissions are approved after they have met the following conditions:

  • Must be an on-campus or campus-organized event
  • Each event must have a valid faculty/staff contact or Student Association-approved group contact
  • Submissions must be accurate, free of spelling errors and profanity
  • The Office of Communication and Marketing reserves the right to reject submissions at any time

Delivery of Events Information
After an event is approved, it will appear immediately on the online events calendar and the events RSS feed. 

  • College’s Home Page – Weekly listings of events will be highlighted on the home page as space permits. The Events Calendar listing page will be linked on the home page, and will contain all approved events.
  • Press Release – If an event is labeled “public” by the submitter, and the event is approved, it will be included on a weekly release to local media outlets. Though the college does not control what event items are “picked up” by the media, this practice greatly increases the likelihood an event will be included on community calendars and events listings locally. 

Please note: News agencies often require two - three weeks advance notice of an event to be considered for publication.

Edits or Corrections to Events
Please send any request for any corrections or additions to an existing event to communication@newpaltz.edu.  The changes will be made in the order they are received.